Council Highlights

Consideration of Second and Third Readings - Bylaw 1112/21 Application No. 04/21 to amend the Land Use Bylaw

Council granted second and third reading of Bylaw 1111/21 for Application No. 04/21 for the redesignation of approximately 2.48 acres of the subject property from Country Residence District “CR” to the Light Industrial District “LI.”

Medical Equipment Lending (MEL) Society of West Central Alberta

Council received the MEL Society of West Central Alberta 2021 Update for information, Council also directed Administration to send a joint letter with the Town of Rocky Mountain House to the Province of Alberta and Alberta Health Service encouraging them to notify the public and healthcare professionals of the availability of medical equipment lending services offered by local non-profit organizations.

Regional Governance Study Final Report

Council received the September 15, 2021 Final Report - Regional Governance Structuring Study for information. Visit www.ccrregionalgovernancestudy.ca for information on the entire process, click here for the agenda item that included the final report.

Hiring of Equipment Policy Review

Council approved the revised Hiring of Equipment Policy as presented, effective October 12, 2021. 

Rural Transit Solutions Fund

Council endorsed Clearwater Housing Foundations’ application for the 2021 Federal Rural Transit Solutions Fund. The Rural Transit Solutions Fund is the first federal fund to target the development of transit solutions in rural communities.   

Parkland Regional Library (PRL) 2022 Proposed Budget  

Council approved the proposed 2022 Parkland Regional Library Budget. As per the agreement between Clearwater County and the Parkland Library Board, Council's decision regarding the 2022 budget is required before November 4, 2021.

2020-2021 Municipal Development Plan (MDP) Review

Council received the Municipal Development Plan Public Engagement Summary Report 2021 as presented.

Nordegg Discovery Centre Exhibit

Council received the August 2021 Nordegg Discovery Centre: Exhibition Renewal Project report as presented.

Regional Governance Study Final Report

Council directed Administration to arrange for Nichols Applied Management to present the final report of the Regional Governance Study at the October 12, 2021 Regular Council Meeting.  

Delegation: STARS Foundation 

Council received an annual update from the STARS Foundation regarding Clearwater County historical support and current statistics, Council will consider STARS Foundation's annual request for funding during 2022 budget deliberations.

Crime Tracking Apps

Council directed Administration to include costs for the Lightcatch Ambassador Program for the purpose of mobile crime tracking in 2022 budget deliberations.

RMA Resolution 18-20 F; Government of Alberta Engagement & Policy Review

Council reviewed the RMA resolution 18-20F and Government of Alberta discussion paper and directed Administration to send a letter to Devin Dreeshan, Minister of Agriculture and Forestry and Ric McIver, Minister of Municipal Affairs noting opposition to the proposed changes to the Forest and Prairie Protection Act. 

Draft Policy Revisions: Fleet and Equipment Replacement & Maintenance PW-1003

Council rescinded the 'March 13, 2001 Vehicle Maintenance and Replacement Policy' and adopted the 'Fleet and Equipment Replacement & Maintenance Policy PW-1003.’

Second Quarter 2021 Financial Report

Council received Clearwater County's Second Quarter 2021 Financial Report for information.

Nordegg Development Plan Update - Review and Adoption

Council rescinded the November 28, 2000 Nordegg Development Plan and adopted the September 14, 2021 Nordegg Development Plan Update. 

First Reading of Bylaw 1111/21 for Application No. 03/21 to Amend the Land Use Bylaw

Council granted first reading of Bylaw 1111/21 for Application No. 03/21 for the purpose of amending the Land Use Bylaw No. 714/01 to redesignate 19.61 +/- acres of Plan 032 5401, Block 1, Lot 1 (Pt. SE 25 39 07 W5M) from the Agriculture District “A” to the Light Industrial District “LI” and proceed with a public hearing. 

Caroline Seniors Housing Project

Council approved $40,000, transferred from Contingency to Agriculture & Community Services budget, to fund a project plan for the Caroline Senior Housing Project prepared by Keys2Housing Communities that includes conceptual design, work plan, business case model and, that the project plan is reviewed by a third party upon completion. 

Bylaw 1110/21 Application No. 01/21 to amend the Land Use Bylaw

Council approved second and third reading of Bylaw 1110/21, for the redesignation of approximately 31 acres of the subject property to the Recreation Facility District “RF” for the purpose of developing a campground.

 

Bylaw 1112/21 for Application No. 04/21 to amend the Land Use Bylaw

Council approved first reading of Bylaw 1112/21 and proceed to public hearing for the bylaw, which would amend the Land Use Bylaw to allow for redesignation of approximately 2.48 acres of the subject property to Light Industrial District “LI” for the purpose of developing a storage yard that will be ancillary to the use of the Westend Husky & RV property.

 

Nordegg Development Plan - Public Engagement Results

Council received the Nordegg Public Engagement Results Report on the Nordegg Development Plan for information.

 

Connecting FibreOptic Cable to Residences Along Backbone Route

Council approved the connection of fibre optic cable to 300 plus residences along Clearwater County’s Core Fibre Backbone route by the earliest feasible date.

 

Medical Clinic Property Lease Agreement

Council approved the execution of the property lease agreement with the Town of Rocky Mountain House and Rocky Medical Agent Ltd. For the Rocky Medical Clinic building. 

Lightcatch Ambassador Program

Council directed Administration to provide a report with information on the Lightcatch Ambassador Program for the mobile crime tracking application and other similar/comparable mobile application options and, that the report includes any policy and financial implications.

O’Chiese First Nation 

Council passed a motion to send a joint letter with the O’Chiese First Nation advocating for provincial and federal cost sharing with Clearwater County to reconstruct and pave Township Road 42-5A (O’Chiese Road) and advocating for federal funding to repair O’Chiese Bridge.

Delegation: RCMP Central Alberta District

Council received an update from the RCMP Central Alberta District Commander and District Liaison for the Rocky Mountain House, Sylvan Lake, Rimbey, Blackfalds, Innisfail and Red Deer detachments.

Delegation: Rocky Mountain House & District Chamber of Commerce

Council received an update from the Rocky Mountain House & District Chamber of Commerce that included a demonstration of the ‘Discovering David Thompson Trails’ Mobile App.

Delegation: TC Energy

Council received an update from TC Energy regarding the proposed NOVA Gas Transmission Ltd.’s (NGTL) West Path Delivery 2022 Project.

Rocky Mountain House & District Chamber of Commerce Funding Request for Central Alberta Aviation Tour Event

Council approved a funding request for $2,000 from the Rocky Mountain House & District Chamber of Commerce for the Central Alberta Aviation Tour event held on July 10, 2021 and, that funds from the 2021 operating budget, contingency, be reallocated to economic development for the funding request.

Town of Rocky Mountain House & Clearwater County Wastewater Lagoon Agreement

Council directed Administration to connect with the Town of Rocky Mountain House to schedule an Intermunicipal Collaboration Committee (ICC) meeting at the first opportunity to discuss the Wastewater Lagoon Agreement between the Town of Rocky Mountain House and Clearwater County with the intent of renewing and modernizing the agreement.

Amendment to Elections Bylaw 1102/20

Council approved first, second and third reading of Bylaw 1109/21 to amend the Municipal Elections Bylaw 1102/20 to include prescribed procedures governing the enumeration of electors.

Delegation: RCMP Detachment Commanders

Council received updates from RCMP Detachment Commanders of Rocky Mountain House, Sundre and Rimbey.

Bylaw 1110/21 for Application No. 01/21 to amend the Land Use Bylaw

Council approved first reading of Bylaw 1110/21 and proceeding to a public hearing for the bylaw, which would amend the Land Use Bylaw to allow for the redesignation of approximately 31 acres of the subject property to the Recreation Facility District “RF” for the purpose of developing a campground. The subject area proposed to be rezoned will not be subdivided from the balance of the quarter section.

O’Chiese Road Grading, Base/Pave Project

Council received the O’Chiese Road Grading, Base/Pave Project Update for information. The report outlines the status of Township Road 42-5A (O’Chiese Road), which is the primary access route for the O’Chiese First Nation community. Council moved to increase its advocacy efforts for the paving of O’Chiese Road, including sending letters to the federal and provincial governments requesting partnership funding for the project. Council also directed Administration to proceed with a detailed engineering design for the paving of O’Chiese Road.

Notice of Motion Item 10.1 - Engineering Design for Fibre to the Premises for Rural Subdivisions, Procurement of Materials and Installation Schedule

Following discussion, Deputy Reeve John Vandermeer withdrew his Notice of Motion to complete an engineering design for fibre to the premises for all rural subdivisions between Crimson Lake and James River Bridge within two miles of the Core Fibre Backbone build; and, that Administration identifies procurement of materials and the quickest installation schedule for the design.

Alberta Aerobatics Club

Council granted $2,000 to the Alberta Aerobatics Club in support of the Central Air Tour event scheduled for July 10, 2021, pending the award of matching grant funding to the Alberta Aerobatics Club by the Town of Rocky Mountain House.

Appointment of Chief Administrative Officer

Council appointed Christopher Read as Chief Administrative Officer (CAO), effective June 1, 2021.

Regional Emergency Management Bylaw and Agreement

Council approved first, second and third reading of Bylaw 1108/21 Regional Emergency Management, endorsed the new Regional Emergency Management agreement with the Village of Caroline and the Summer Village of Burnstick Lake and directed Administration to seek a Ministerial Order for the Joint Emergency Management Committee and Regional Emergency Management agency included in Bylaw 1108/21.

Equipment Contractors Survey

Council approved the Equipment Contractors Survey as amended and directed Administration to publish the survey.

Delegation: Keys2Housing Communities

Council received the April 2021 Village of Caroline and Clearwater County Seniors’ Housing Assessment for information. The report was conducted in partnership with the Village of Caroline, the Caroline Chamber of Commerce and the Caroline & District Recreation and Agricultural Society to identify and assess the potential development of a seniors housing facility within the community.

Broadband Internet Project

Council approved the construction of Phase 6 (Ferrier Acres to Nordegg) of the Core Backbone Broadband Internet Plan in 2021, cancelled the interim microwave solution for Nordegg and reallocated the funding towards Phase 6 in 2021. Council also directed Administration to resume construction of Phase 2 (Rocky Mountain House to Olds), approved the hiring of a temporary full-time technician for a one-year term to assist with the Broadband Internet Project.

Rocky Mountain House Airport (YRM) Terminal Needs Assessment

Council moved to recommend to the Town of Rocky Mountain House that further research be conducted to assess the future needs of the airport terminal building prior to selecting a design.

Seniors Week 2021

Council directed Administration to recognize Seniors Week 2021 (June 7 to 13) and endorse collaboration with the Town of Rocky Mountain House and the Village of Caroline in initiatives to celebrate the contribution of seniors within our community.

Fire Services Aid Agreement: Summer Village of Burnstick Lake

Council endorsed the 2021 Fire Services Automatic Aid Agreement between the Summer Village of Burnstick Lake and Clearwater County with an amendment to reference the Memorandum of Understanding between the County and Summer Village for the wildland urban interface fire protection equipment.

Support Agreement: Rocky Mountain House Volunteer Search and Rescue

Council endorsed an agreement – with amendments to the numbering sequence – relating to support provided by Clearwater County to Rocky Mountain House Volunteer Search and Rescue including operational grants, vehicle maintenance and insurance.

Report: Options Relating to the Possibility of a Property Tax Rebate

Council received the ‘Options Relating to the Possibility of a Property Tax Rebate’ report for information and directed Administration to schedule a workshop within the next four months to discuss further options for a tax rebate or incentive program. 

Tax Rate Bylaw 1107/21

Council approved second and third reading of Tax Rate Bylaw 1107/21, for the purpose of authorizing rates of taxation levied against assessable property within Clearwater County for the 2021 taxation year and, the amount of penalties levied on unpaid taxes.

2021 Contractor Rate Review

Council directed Administration to draft and present a survey of current and past contractors to provide feedback on potential amendments to the current ‘Hiring of Equipment’ policy for Council’s approval. Council also approved the 2021 Clearwater County Contractor Equipment Rate schedule with a five percent fuel index added to the base rate.

Agricultural Pests Act and Soil Conservation Act Appointments

Council appointed Agriculture and Community Services staff members as Weed Inspectors and Pest Inspectors under the Agricultural Pests Act. Council also appointed the County’s Landcare Supervisor as the Soil Conservation Inspector under the Soil Conservation Act.

Town of Rocky Mountain House Request for Joint Letter of Support

Council moved to send a joint letter with the Town of Rocky Mountain House and the Village of Caroline requesting that Alberta Infrastructure reconsider the Non-Government User Space Use Policy for non-profit organizations, which would increase rental costs for the Rocky Community Learning Council (RCLC) to operate the Rocky Learning Centre, located at the Old Provincial Building.

First Reading of Bylaw 1103/20 for Application No. 04/20 to amend the Land Use Bylaw No. 714/01

Council defeated a motion to grant first reading of Bylaw 1103/20. The purpose of Bylaw 1103/20 was to add a new District to the County’s Land Use Bylaw No. 714/01, being the Clear Creek & North Raven River Buffer District (CCNRRB); and to redesignate +/- 33 quarter-sections from the Agriculture District “A” to the Clear Creek & North Raven River Buffer District (CCNRRB). 

Fire Services Assistance Agreement – Stoney Nation and Clearwater County

Council endorsed the 2021 Fire Services Assistance Agreement between The Stoney Nation and Clearwater County.

2020 Accumulated Surplus Allocations

Council approved allocation of accumulated surplus transfers for year ending December 31, 2020, to identified internally restricted accounts. 

Tax Rate Bylaw 1107/21

Council granted first reading of Tax Rate Bylaw 1107/21. Council also directed Administration to develop options for tax rebates, to be brought to a future Council meeting. 

Delegation: Metrix Group LLP - Draft 2020 Financial Statements and Auditors' Report

Council approved Clearwater County's 2020 audited Financial Statements as presented.

North Saskatchewan Watershed Alliance (NSWA) 

Council endorsed Clearwater County’s nomination for the Municipal Director position on the Board of Directors at NSWA’s 2021 Annual General Meeting election.

Delegation: Alberta Fish and Game Association

Council received a presentation from Victor Benz of the Alberta Fish and Game Association regarding the Association’s application to amend the Land Use Bylaw No. 714/01. 

Proposed Bylaw 1103/20 for Application No. 04/20 to amend the Land Use Bylaw No. 714/01

Council moved to consider first reading of proposed Bylaw 1103/20 for Application No. 04/20 to amend the Land Use Bylaw No. 714/01 at a future meeting. The Alberta Fish and Game Association (AFGA) submitted a Land Use Bylaw amendment application that proposes to add a new District – the Clear Creek & North Raven River Buffer (CCNRRB) District – to the County’s Land Use Bylaw, as well as to redesignate +/- 33 quarter-sections from the Agriculture District “A” to the CCNRRB District.

Consideration of Second Reading of Bylaw 1083/20 for Application No. 04/20 to amend the Land Use Bylaw No. 714/01

Council defeated the second reading of Bylaw 1083/20 for Application No. 04/20 to amend the Land Use Bylaw No. 714/01. As the Land Use Bylaw will require amendments following the review and any changes to the Municipal Development Plan (MDP) that are currently in process, Council expressed its intention to address potential changes to the Land Use Bylaw following the completion of the MDP review.

2020-2021 Municipal Development Plan (MDP) Review

Council defeated a motion to postpone the 2020-2021 Municipal Development Plan (MDP) Review process pending completion of in-person public engagement.

Competitive Land Analysis for Industrial Properties in Clearwater County

Council received the January 2021 Competitive Land Analysis for Clearwater County Report for information. The analysis was performed by McSweeney and Associates as part of a collaborative effort with the Central Alberta Economic Partnership (CAEP) to review the County's existing industrial land supply, applicable policies and strategies for industrial land development. Council also directed Administration to schedule a workshop or strategic planning session to investigate the potential of expanding industrial property.

Exploration of Opportunities for Development of an Abattoir within Clearwater County

Council received the Clearwater County Abattoir Feasibility Study for information, which assessed the viability of a new abattoir and associated shop/store in Clearwater County. Council requested that the Agricultural Services Board (ASB) provide recommendations to Council on economic development growth and the reduction of barriers to agricultural production within the County. Council also directed Administration to prepare a report on opportunity development co-ops, potential benefits for the hamlets of Condor, Leslieville and Nordegg and economic development for communities.

Regional Emergency Management

Council directed Administration to work with the Summer Village of Burnstick Lake and the Village of Caroline Administrations to renew the regional emergency management agreement and create related bylaws that anticipate a Ministerial Order, under the section 14(d) of the Local Authorities Emergency Management Regulation in order for the Summer Village and Village to delegate their respective emergency management powers in Clearwater County.

Alberta Fire Chiefs Association – Wildland Urban Interface Program Extension

Council directed Administration to pursue – on behalf of Clearwater Regional Fire Rescue Services (CRFRS) – the Alberta Fire Chiefs Association (AFCA) project extension grant for a Wildland Urban Interface (WUI) Team. Council also approved amending Clearwater County’s 2021 Operating Budget to increase revenues for Regional Fire (WUI) by $343,500 and Regional Fire (WUI) expenses by $343,500 in order to proceed with the 2021-2022 Wildland Urban Interface Program.

Draft Policy Revisions: Grader Maintenance Contracts PW-1000-01

Council approved amendments to ‘Grader Maintenance Contracts Policy PW-1000-01’, which establishes Council's requirements and expectations relating to the fair distribution and awarding of grader maintenance contracts to eligible grader contractors.

Core Backbone Project 2020-2025 Phase 2 Construction

Council postponed the construction of the Core Backbone Project 2020-2025 Phase 2 and the Nordegg Interim Solution pending the completion of a Council workshop scheduled for mid-May, a review of input from Internet service providers (ISPs) and an update of recent Universal Broadband Fund (UBF) applications.

Direction for 2021 Clearwater County Tax Rates

Council directed Administration to draft a 2021 Tax Rate Bylaw to reflect a 0 percent tax rate increase and penalty dates for tax arrears as September 15 at 8 percent, December 15 at 4 percent and March 31 at 4 percent.

Appointment of Interim Chief Administrative Officer

Council appointed Director, Corporate Services Murray Hagan as Interim Chief Administrative Officer for a term effective April 17, 2021 until a new Chief Administrative Officer (CAO) is appointed by Council. The CAO position will be vacant due to the retirement of outgoing CAO Rick Emmons and the ongoing recruitment of a new CAO.

Delegation: Mountain View BearSmart Society

Council received a report from Mountain View BearSmart Society about the organization’s purpose, activities, programs and funding budget for bear and wildlife safety and awareness within Clearwater County and Mountain View County.

Alberta Police Advisory Board – Governance Survey

Council endorsed Clearwater County’s submission for the Alberta Police Advisory Board Governance survey. The Interim Alberta Police Advisory Board is asking Alberta municipalities to complete a survey to help inform the development of a governance structure for the permanent operational board, which will replace the advisory board later in 2021. The survey closes April 8, 2021.

Solid Waste Disposal Access ID Card System Program Report

Council received the Solid Waste Disposal Access (ID) Card System Program Report for information and implementation. The program is intended to enable the County to identify the needs of users more easily and collect the necessary information to track waste type, location and estimated volumes.

Solid Waste and Recycling Services Bylaw 1105/21

Council approved third reading of the Solid Waste and Recycling Services Bylaw 1105/21, which includes the residential and commercial solid waste and recycling services fees.

2020 Assessment Data Report

Council received the 2020 Assessment Data Review report for information. The report details the changes to assessments by category and provides background information about the Small Business Property Assessment Sub-Class for 2020.

Broadband Council Workshop

Council defeated a motion by Councillor John Vandermeer to schedule a Council workshop by mid-April with Administration and invited Internet Service Providers (ISPs) in attendance, to receive input from ISPs and discuss policy options related to the County’s fibre optic network. Specific questions for ISP and topics to be discussed as follows: 1. What portion of the County’s network would you use (now and in future); 2. What are the commercial terms required; 3. What services would you provide using this network; 4. Policy suggestions and discussions; 5. Other concerns.

Letter: Request for the Province of Alberta to Ease COVID-19 Public Health Restrictions in Rural Areas

Council defeated a motion by Councillor Michelle Swanson to draft a letter to Premier Jason Kenney requesting the immediate easing of COVID-19 public health restrictions in rural areas, on a regional basis with low COVID-19 case counts, due to negative impacts these restrictions have on the economy, particularly small business and people’s mental health.

Intermunicipal Collaboration Framework (ICF) Timeline

Council approved a motion to send a letter – in cooperation with the Town of Rocky Mountain House – to the Honourable Minister of Municipal Affairs Ric McIver requesting a two-month extension to complete the Intermunicipal Collaboration Framework (ICF) agreement and directed Administration to include the implementation schedule for negotiation.

Bylaw No. 1104/21 Application No. 04/20 to amend the Land Use Bylaw for the Addition of “Solar Farm” as a Definition and Discretionary Use in the Agriculture “A” District

Council held a public hearing for Bylaw No. 1104/21 Application No. 04/20 to amend the Land Use Bylaw for the addition of “Solar Farm” as a discretionary use in the Agriculture “A” District. Council defeated second reading of Bylaw No. 1104/21, which would have allowed Agriculture District “A” landowners to utilize a portion of land for electricity generation.

Coal Mining in Clearwater County Report

Council received the ‘Coal Mining in Clearwater County’ report from the Economic Development Officer and directed administration to send a letter to Premier Jason Kenney, the Minister of Energy Sonya Savage and the Minister of Environment and Parks and MLA for Rimbey-Rocky Mountain House-Sundre Jason Nixon expressing support for the Government of Alberta’s recent decision to reinstate the 1976 Coal Policy and consult the public on coal mining regulations in Alberta. The letter will also outline Council’s concern over open-pit coal mining in parts of western Clearwater County and its potential impacts on tourism and the environment.

Delegation: Nordegg Sustainability Coalition

Council received a report from the Nordegg Sustainability Coalition, titled ‘Provincial Coal Policy/Regulation: Risks to Clearwater County’, which presented the concerns of Nordegg business operators and residents about the impact of coal mining in the area.

Delegation: Ph.D. Student, University of Alberta, Department of Earth and Atmospheric Sciences

Council received a report from a Ph.D. student specializing in environmental geochemistry with the Department of Earth and Atmospheric Sciences at the University of Alberta, which presented research information on the environmental impacts of coal mining.

Delegation: Former Biologist, Department of Fisheries and Oceans

Council received a report from retired biologist Jim Stelfox, titled ‘Open-Pit Coal Mines in the Eastern Slopes: Siltation, Selenium and Salmonids’, which presented research on the impacts of siltation and selenium from open-pit coal mining on fish population and habitat within the Eastern Slopes.

Delegation: Wildsight

Council received a report from the conservation group Wildsight, titled ‘Mining Lead Wildsight’, which described the organization’s experience with the environmental and health impacts of coal mining on British Columbia’s Elk Valley.

Delegation: Resident

Council received a report from a resident of Clearwater County, titled ‘Mining Underground and Surface Coal in Clearwater County’, which presented an overview of the 1976 Coal Policy, the environmental and economic impacts of coal mining and a background on the Alberta Energy Regulator.

Mutual Aid Agreement – Red Deer County and Clearwater County

Council endorsed the 2021 Mutual Aid Agreement between Red Deer County and Clearwater County, which modernizes an existing mutual aid agreement from 2003 and continues to facilitate the mobilization of additional emergency resources.

Purchase of Conduit, Fibre and Optoelectronics for Final Mile (Fibre-to-the-Home)

Council tabled a motion to purchase conduit, fibre and optoelectronics for final mile (fibre-to-the-home) broadband infrastructure pending the outcome of meetings with prospective Internet service providers (ISPs) and network operator, presentation of an administrative report on the broadband project to Council and completion of a Council workshop on the broadband project.

Request from the Town of Rocky Mountain House for Public Release of Mediation/Negotiation Discussions Summary Notes

Council defeated a motion to approve the public release of the Town of Rocky Mountain House/Clearwater County/Village of Caroline Collaborative Negotiation Discussions – Summary Notes and the Town of Rocky Mountain House/Clearwater County Intermunicipal Collaboration Framework (ICF) and Negotiating Committee Summary Notes.

Incomplete Intermunicipal Collaboration Framework (ICF) for Rocky Mountain House – Clearwater County

Council directed Administration to draft a letter to the Town of Rocky Mountain House Council requesting their consideration of finalizing the Intermunicipal Collaboration Framework (ICF) prior to the April 1, 2021 deadline, or alternatively, their consideration of passing a motion requesting the Minister of Municipal Affairs to grant an extension of the deadline to December 31, 2021.

Delegation: Clearwater County Taxpayers Association

Council received 'Clearwater County Municipal Development Plan Review: Statements of Concern Presentation' from the Clearwater County Taxpayers Association Delegates for information.

Delegation: Alberta Aerobatics Club

Council received the 'Alberta Aerobatics Club Presentation' about the club's mandate, purpose and benefit to the community for information.

Forest Resource Improvement Association of Alberta (FRIAA) FireSmart Program 2021 Grant Application

Council endorsed Clearwater County's 2021 expression of interest for a Forest Resource Improvement Association of Alberta (FRIAA) $70,000 grant application, for Wildfire Preparedness Guide creation and implementation in the non-Forest Protection Area (FPA) section of Clearwater County.

Municipal Organization Support Transfer (MOST) Funding for Caroline and District Senior Drop-In Centre and Rocky and Caroline Curling Clubs

Council approved providing the Caroline and District Seniors Drop-In Centre with $5,520 to be funded from a portion of the Municipal Organization Support Transfer (MOST) grant. Council also supported consideration of a budget line for grant funding for the Caroline and District Senior’s Drop-In Centre operational expenses during 2022 budget planning. Council also approved providing the Caroline and Rocky Curling Clubs with up to $10,000 each, to be funded from a portion of the MOST grant.

Rural Municipalities of Alberta (RMA) Community Aggregate Payment Levy Member Survey

Council provided input and feedback on the Rural Municipalities of Alberta (RMA) Community Aggregate Payment Levy Member Survey indicating that Clearwater County is not supportive of the Community Aggregate Payment levy being mandatory for all municipalities.

Second Reading of Solid Waste and Recycling Services Bylaw 1105/21

Council granted second reading of the ‘Solid Waste and Recycling Services Bylaw 1105/21’, which includes the residential and commercial solid waste recycling services fees as presented in Schedule "A" 'Clearwater County Regional Landfill Rates' and Schedule "B" 'Clearwater County Solid Waste and Recyclables Transfer Station Rates'.  Council tabled third reading to the March 9, 2021 regular meeting.

Request for Support: Three-Digit Suicide Prevention Hotline

Council directed Administration to send a letter indicating support for the adoption of a national three-digit suicide and crisis hotline to the Member of Parliament for Yellowhead, the Member of the Legislative Assembly for Rimbey-Rocky Mountain House-Sundre, the federal Minister of Health, the Canadian Radio-television and Telecommunications Commission (CRTC) and local area municipalities.

Letter: Town of Rocky Mountain House Intermunicipal Collaboration Framework (ICF)

Council directed Administration to send a letter to the Town of Rocky Mountain House Council requesting a meeting to finalize the Intermunicipal Collaboration Framework (ICF) prior to the legislated deadline of April 1, 2021, or alternatively, jointly request an extension of the deadline from the Minister of Municipal Affairs.

Delegation: Grandmother Turtle Lodge

Council received the ‘Grandmother Turtle Lodge Project and Program Vision’ report from the Grandmother Turtle Lodge Detox Centre. The program includes a proposal for a Stage 1 Substance Abuse Recovery facility to provide culturally appropriate treatment options in the region.

Wildland Urban Interface Program – 2021 Operating Budget

Council approved amending Clearwater County’s 2021 Operating Budget to increase Fire Services – Wildland Urban Interface Program expenses by $65,000 for a two-month extension of the program until March 31 to utilize unexpended grant funding.

First Reading of Solid Waste and Recycling Services Bylaw 1105/21

Council approved first reading of Solid Waste and Recycling Services Bylaw 1105/21, including the residential and commercial solid waste and recycling services fees in Schedule “A” ‘Clearwater County Regional Landfill Rates’ and Schedule “B” ‘Clearwater County Solid Waste and Recyclables Transfer Station Rates’ as amended.

Proposed Range Road 5–1 Extension

Council approved the extension of Range Road 5–1 for 525 metres, constructed to a municipal standard under the Access Roads Policy. Clearwater County received a request from landowners for an extension of Range Road 5-1 south of Township Road 36-5 to allow for property access. Under the Access Roads Policy, the County will provide 75 percent of the first 800 metres of an access road to a maximum of $100,000. Clearwater County will provide $100,000 of the construction costs for the extension, while landowners will provide the remaining $53,225.

Letter of Support: Telus

Council approved a draft letter of support for Telus in support of their upcoming application for Universal Broadband Fund (UBF) grant funding and invited Telus as a delegation to Council. Council also requested letters of support for the County’s UBF grant applications from all Internet Service Providers that have received letters of support from Clearwater County.

Broadband Internet Project

Council directed Administration to revise the Broadband Internet Project communications and public engagement plan to include additional information about the potential deployment of fibre-to-the-home broadband infrastructure. Council approved submission of an additional Universal Broadband Fund grant application, effectively splitting the Phase 6 application into two separate applications. Council also approved the release of the 2018 Community Broadband Business Plan and defeated a motion to alter the route of Phase 6 of the approved backbone project and another to postpone the Rocky-Caroline-Olds implementation phase.

Mutual Aid Agreement – Mountain View County and Clearwater County

Council endorsed the draft Mutual Aid Agreement – Mountain View County and Clearwater County. Prior to the endorsement, Clearwater County and Mountain View County did not have a Mutual Aid Agreement, which facilitates the mobilization of additional emergency resources.

Delegation: Smoky Lake County/Canadian Heritage River System

Council received a request from Smoky Lake County for a letter of support regarding the nomination of a portion of the North Saskatchewan River for inclusion in the Canadian Heritage Rivers System (CHRS). The CHRS is a voluntary, non-statutory initiative that focuses on promoting recreation and tourism opportunities.

First Reading of Bylaw 1104/21 for Application No. 04/20 to amend the Land Use Bylaw

Council approved first reading of Bylaw 1104/21 for Application No. 04/20 to amend Clearwater County’s Land Use Bylaw No. 714/01 to include a definition for “Solar Farm” under section 1.7 – Definitions and the addition of “Solar Farm” under Discretionary Uses – Section B of Section 13.4 (1) of the Agriculture District “A”. The revision would allow landowners to utilize a portion of land for electricity generation. Council also directed Administration to proceed with a public hearing for Bylaw 1104/21.

Tax Account Write-off Summary for the Provincial Education Requisition Credit and the Designated Industrial Requisition Credit Program Applications

Council approved a list of accounts for write-off totaling $1,502,797.94 for December 31, 2020. As the accounts have been identified in the allowance for doubtful accounts in previous years, writing off these accounts will not affect the uncollectible tax expense in 2020.

Letter of Support: Xplornet Communications

Council approved a draft letter of support for Xplornet Communications, Inc. for their upcoming application to Innovation, Science and Economic Development Canada for broadband grant funding.

Broadband Telecommunications Open Access Policy

Council received a draft Broadband Telecommunications Open Access Policy for information and directed Administration to engage Internet Service Providers (ISPs), Retail Service Providers (RSPs) and the public for input. The objectives of the policy include the creation of a sustainable financial model that allows for the recovery of broadband network operational costs and long-term capital asset funding and replacement.

Broadband Point of Presence (POP) Development at Emergency Services North Building

Council directed Administration to move forward with renovations to bays 1 to 3 of the Emergency Services North Building in preparation for hosting the Main Point of Presence (POP) site, which will support broadband infrastructure. Following a Site Comparative Analysis on potential buildings and properties owned by the County, the Emergency Services North Building was recommended as the location of the Main POP site based on cost-efficiency and functionality.

Solid Waste and Recycling Services Rates and Fees

Council directed Administration to draft a Solid Waste and Recycling Services Bylaw, including schedules for residential and commercial solid waste and recycling services fees. Council had previously directed Administration to present options for implementing a fee structure that would support the long-term goal of achieving cost-recovery for garbage and recycling services.

Respectful Workplace Policy – HR 1005

Council approved amendments to employment policy HR 1005 – Respectful Workplace, including revisions clarifying that employees will be held accountable for violations of Occupational Health & Safety legislation.

Rural Municipalities of Alberta (RMA) 2020 Long Service Awards

Councillor Jim Duncan and Deputy Reeve John Vandermeer were acknowledged as recipients of the Rural Municipalities of Alberta (RMA) 2020 Long Service Awards in recognition of their commitment to supporting Clearwater County and rural Alberta since October 2010.

Letter of Intent: Stoney Nakoda Telecom

Council approved a non-binding letter of intent to negotiate a partnership with Stoney Nakoda Telecom, pending federal approval of Stoney Nakoda Telecom’s Universal Broadband Fund grant application for the installation of fibre backhaul and fibre-to-the-home for an area within Clearwater County.

Clearwater Region Seniors Social Needs Assessment

Council received the Clearwater Region Seniors Needs Assessment Report from Clearwater Regional Family and Community Support Services and Moorehouse & Associates Consulting for information. The report found that the population of seniors in the region is increasing and proposed a number of recommendations, including increasing awareness of existing programs and services.

Fire Service Master Plan

Council received the Clearwater Regional Fire Services Master Plan for information. The plan provides a comparative analysis and operational roadmap for the future of fire services in the region, including 21 recommendations for consideration.

Emergency Management Agreement – Summer Village of Burnstick Lake

Council directed Administration to work with the Summer Village of Burnstick Lake to develop an emergency management agreement and bylaws that anticipate a Ministerial Order, under section 14(d) of the Local Authorities Emergency Management Regulation in order for the Summer Village to delegate some or all of its emergency management powers to Clearwater County.

Ministry of Environment and Parks – Sustainable Outdoor Recreation Engagement

Council received a report about the Sustainable Outdoor Recreation Engagement efforts by the Ministry of Environment and Parks, which includes an online survey that could impact crown land regulations and management.

Recovery of Taxes

Council approved reserve bids for the auction of five properties and set the terms and conditions for the sale of each property. Attempts to collect outstanding taxes, as per legislation, were made and the properties are now eligible for public auction, scheduled for March 15, 2021.

Request for Letter of Support for Broadband Grant Application

Council approved the letter of support as presented to Innovation, Science and Economic Development Canada on behalf of Missing Link Internet for their upcoming Universal Broadband Fund grant application.

Broadband Project Update

Council received a report on the status of the broadband project for information. The report included updates on the submission of a grant application for the Universal Broadband Fund, drafting of an open access policy, construction of a point of presence (POP) facility and procurement of materials.

Rural Municipalities of Alberta – Board Governance Review Survey

Council moved to complete and submit the Rural Municipalities of Alberta (RMA) Board Governance Review Survey as a whole. The review culminates in a report from the RMA’s Board Governance Review Committee, with recommendations to be voted on by the membership.

CAO Report

Council cancelled the January 18, 2021, Strategic Planning Committee of the Whole Meeting.

Alberta Community Partnership Municipal Restructuring Component

Council directed Administration to proceed with the 2020/21 Alberta Community Partnership Municipal Restructuring Component – Restructuring Study Stream Conditional Grant Agreement.

CAO Recruitment

Council directed Administration to present options for contracting a professional recruiter to manage the hiring of a new Chief Administrative Officer (CAO) in preparation for the upcoming retirement of current CAO Rick Emmons.

2021 Operating and Capital Budgets

Council adopted the 2021 Operating and Capital Budgets as presented and directed Administration to provide detailed information about fire and rescue services. The 2021 Operating and Capital Budgets include operating revenues of $53,502,641, operating expenses of $60,446,314 (including amortization), restricted funds for operations in the amount of $1,904,296, capital revenues of $4,190,834 and capital expenditures of $41,007,981 using $27,632,862 of restricted funds. The budget includes the addition of a communications position and a records management position that will begin in the spring/summer of 2021. In consideration of current economic circumstances within the County and the Province, Council and Administration agreed there would be no overall adjustment to salary scales for 2021. This approach is consistent with other municipalities that we regularly compare with.

Consideration of First Reading of Bylaw 1103/20 for Application No. 04/20 to amend the Land Use Bylaw No. 714/01

Council tabled the first reading of Bylaw 1103/20 for Application No. 04/20 to amend the Land Use Bylaw No. 714/01. The amendment would add a new district to the County’s Land Use Bylaw No. 714/01, the Clear Creek & North Raven River Buffer District and re-designate +/- 33 quarter-sections. Council also directed Administration to contact Alberta Environment and Parks to assess the validity of the hydrological data provided by the Alberta Fish and Game Association.

Request for Letter of Support for Broadband Grant Application

Council reviewed and approved the letter of support for LightLink Technologies Inc.’s upcoming application for broadband grant funding.

Universal Broadband Fund (UBF)

Council directed Administration to proceed with engineering work for County-wide fibre-to-the-premises (FTTP) infrastructure for 80 percent of the populated area within Clearwater County for the purposes of a grant application for the rapid response stream of the Universal Broadband Fund (UBF), which is due by January 15, 2021. Council defeated a motion to approve the preparation and submission of a grant application for the January 15, 2021 UBF intake deadline that would have included backbone extensions and the installation of fibre-optic cable to as many premises that can be accommodated within the $5 million maximum project size, for Rocky Mountain House to Ricinus.

Wild Rose School Division Request – Leslieville/Condor Skating Rinks

Council moved to include capital costs, estimated at $40,000 and annual operating costs, estimated at $3,000 for gas and utilities at the Condor and Leslieville skating rinks in the 2021 budget. The contribution is intended to offset changes to the funding structure involving the new school builds in Leslieville and Condor, which does not include providing lighting to the skating rinks.

Municipal Organization Support Transfer (MOST) Funding for Clearwater County Community Halls and Rocky Mountain House Pioneer Centre

Council approved providing each of the County’s community halls with $7,500 in funding and the Pioneer Centre with $2,000 from a portion of the Municipal Organization Support Transfer (MOST) grant. Due to the COVID-19 outbreak, community halls reported a substantial loss of revenue due to cancelled events and fundraising initiatives.

Elections Bylaw 1102/20 – Second and Third Reading

Council approved second and third reading of Elections Bylaw 1102/20, which allows for the creation of a permanent electors register as well as allow for special ballots.

Speight Road/Pave Tender Award

Council approved the awarding of the Speight Road Granular Base Course, Asphalt Concrete Pavement and Other Work project to Central City Asphalt Ltd. for the budgeted year of 2021. The lowest bidder that the contractual obligations at the bid stage was Central City Asphalt Ltd. with a bid of $2,955,738.73, which is $13,727 under the engineer’s estimate of $3,614,444.

Staffing Policy HR-1003 and Procedure Proposed Amendments

Council approved amendments to Staffing Policy HR-1003, including clarification regarding succession planning activities.

Professional Development – Councillor Leadership Training

Council defeated a motion to approve the participation of Council members in the Unstoppable Conversations Leadership Program and directed Administration to schedule and book a one-day workshop and follow-up sessions as per participants’ availability.

Delegation: Rocky Mountain House Flying Club

Council received a presentation from the Rocky Mountain House Flying Club, with information on the Club's history, past and current activities and contributions to the community.

Delegation: Rocky Mountain House Search and Rescue

Council received a presentation from the Rocky Mountain House Search and Rescue, including an update regarding operational and response roles within Clearwater County.

Delegation: Alberta Paramedics Association

Council received a presentation from the Alberta Paramedics Association (APA) via electronic communications regarding the impact of on-call paramedics on communities. The APA is currently focused on the psychological and associated health effects that a Core-Flex staffing model has on Alberta’s paramedics.

Delegation: Keyera Energy

Council received a presentation from Keyera Energy via electronic communications, including an update on business development plans and highlight activities specific to Clearwater County. Keyera Energy provides services to oil and gas producers in the Western Canada Sedimentary Basin, including Natural Gas Liquids (NGL) gathering and processing, fractionation, storage, transportation, logistics and marketing services.

Dust Suppression Program

Council received a report on the County’s current dust suppression program. Council previously requested that Administration look into the quality of the SB90 dust suppression product and provide an overview of Clearwater County's Dust Suppression program.

Central Alberta Tourism Alliance Trails Study

Council received a presentation on the Central Alberta Tourism Alliance (CATA) Trails Study, which provides an inventory of trails in the CATA region. The report highlighted opportunities to develop networks of market-ready signature trails and recommended strategies to enhance trail systems throughout all CATA communities to help grow the local visitor economy.

Third Quarter 2020 Financial Report

Council received the Third Quarter 2020 Financial Report, which outlined that overall revenues at the end of September were consistent with expected projections. User fees and sales of goods were significantly higher than expected with the sale of properties in Nordegg. Penalties and costs of taxes were low, as the November 6 penalty date is not reflected in the third quarter report. Annual figures for penalties are expected to rise as not all outstanding balances were paid prior to November 6.

Council Christmas Greeting Advertising 2020 

Council authorized the publication of Christmas Greeting Advertisements in the local newspapers and social media outlets. The advertisements will run for one week in December and be printed in full colour. The total cost is approximately $1,000, with costs to be equally divided and paid out of pocket by Council members.

Alternate Council Member Appointment - Rocky Mountain House Airport Commission

Council appointed Councillor Theresa Laing as an alternate member to the Rocky Mountain House Airport Commission, for a term effective November 24, 2020, until the 2021 Organizational Meeting. The Rocky Mountain House Airport Agreement between the Town of Rocky Mountain House and Clearwater County establishes the Rocky Mountain House Airport Commission.

Mutual/Automatic Aid Agreements

Council directed Administration to negotiate an emergency management mutual aid agreement with the Town of Rocky Mountain House and automatic aid agreements with the Village of Caroline and Summer Village of Burnstick Lake.

Rocky Mountain House Airport Meeting

Council moved to invite MLA Jason Nixon and the Town of Rocky Mountain House Mayor Tammy Burke to meet with Reeve Cammie Laird to discuss the Rocky Mountain House Airport regarding its operations, joint agreement and public concerns.

Delegation: STARS Foundation

Council received a presentation from the STARS (Shock Trauma Air Rescue Service) Foundation, including an annual update on STARS activity throughout Clearwater County. Council approved a motion to consider the STARS foundation’s annual request for funding during the 2021 budget deliberations.

‘Caution Children Playing’ Signage Request on Township Road 38-0A

Council approved the installation of a ‘Caution Children Playing’ sign on Township Road 38-0A (Clearwater Drive), located off Range Road 6-4A (Angle Road). The approval follows the submission of a written request by a resident outlining safety concerns. As per the Informational Sign Policy, the installation cost is to be covered by the applicant.

Community Aggregate Payment (CAP) Levy Bylaw

Council received information regarding a community aggregate payment (CAP) levy bylaw, which would impose a levy in respect of all sand and gravel businesses operating in the municipality. The funds would be used toward the payment of infrastructure and other costs in the municipality. Unlike many neighbouring rural municipalities, Clearwater County does not currently have an aggregate levy.

Forest Resource Improvement Association of Alberta (FRIAA) FireSmart Program Grant Application

Council endorsed Clearwater County’s 2020 expression of interest for a Forest Resource Improvement Association of Alberta (FRIAA) $35,000 grant application for Wildfire Preparedness Guide creation and implementation in the non-Forest Protection Area (FPA) section of Clearwater County. The grant would fund the development of Wildfire Preparedness Guides for 10 areas within in the County, as determined through consultation with Alberta Agriculture and Forestry and Clearwater Regional Fire Rescue Services (CRFRS).

Elections Bylaw 1102/20

Council approved the first reading of Elections Bylaw 1102/20, which allows for the creation of a permanent electors register and permits the use of special ballots. The next municipal election for Clearwater County is scheduled for October 18, 2021, with nominations open between January 1, 2021 and September 20, 2021.

Revised Chief Administrative Officer (CAO) Job Description

Council approved the revised Chief Administrative Officer (CAO) Job Description, which incorporates formatting changes and clerical updates. Amendments were made to the policy to provide additional options for fulfilling the responsibilities of the CAO during extended absences.

Draft Terms of Reference – Regional Governance Study Joint Steering Committee

Council approved a revised draft Terms of Reference for the Regional Governance Study Joint Steering Committee, which was established to move forward with the selection of a consultant to conduct the study and oversee the study process. Amendments were made to provide explicit instruction regarding the approval of public engagement and communications. The Committee is scheduled to meet on November 16, 2020.

CAO Report

Council approved the participation of Council members in the Economic Developers Alberta’s annual conference, Xperience#EDA2020, which is scheduled to be held virtually on November 25 and 26, 2020.

Election of Reeve, Deputy Reeve and Board Members 

Council elected Cammie Laird (Councillor, Division 2) as Reeve and John Vandermeer (Councillor, Division 4) as Deputy Reeve in addition to making appointments to various boards and committees. For a full list of appointments, please visit https://www.clearwatercounty.ca/p/council-members.

Consideration of First Reading of Bylaw 1097/20 for Application No. 03/20 to Amend the Land Use Bylaw

Council tabled the first reading of Bylaw 1097/20 for Application No.03/20 to amend the Land Use Bylaw until further information is provided. Council also passed a motion to request a meeting with Minister of Municipal Affairs Tracy Allard to discuss the issue of properties that do not have legal public access to a County-maintained road. 

2020 Spring & Summer Tourism Update

Council received a tourism update for the spring and summer of 2020 that outlined the major trends in the County. Following the easing of public health restrictions in May, the number of visitors to the region grew dramatically as Albertans looked to travel within the province. Council also heard from multiple small business owners about the challenges and opportunities for the tourism sector in the County.

Caroline Seniors Housing Report

Council received a report about discussions with community representatives regarding a needs assessment of seniors housing in the Caroline area. Council passed a motion to dedicate up to $20,000 towards a Caroline seniors housing needs assessment study, to be funded from contingency.

Parkland Regional Library (PRL) 2021 Proposed Budget

Council approved the Parkland Regional Library (PRL) 2021 Proposed Budget, with a contribution of $102,147 from the County. The proposed budget represents a municipal per capita requisition of $8.55, which remains unchanged from 2020. PRL serves approximately 200,00 residents and is governed by 64 municipal members, including Clearwater County.

Core Backbone Broadband Internet Plan Route Prioritization

Council approved the route prioritization of the Core Backbone Broadband Internet Plan as follows: (1) Ferrier Acres, (2) Rocky-Caroline-Olds, (3) Rocky-Alhambra-Leslieville-Condor-Red Deer County, (4) Rocky towards Wetaskiwin County, (5) Rocky-Lacombe County, (6) Rocky-Nordegg. Based on this priority sequencing, Council moved to proceed with the Nordegg interim project as presented, to be funded from the 2021 Capital Budget. Council also directed Administration to request a meeting with the O’Chiese First Nation to discuss potential collaboration on broadband Internet connectivity.

Ferrier Acres Broadband Internet Pilot Project Report

Council received a report on the Ferrier Acres Broadband Internet Pilot Project, including updates on completed work, the installation of fibre-optic cable, the preparation of the Point of Presence (POP) facility, the status of grant applications and a listing of local contractors that have worked on the project.

Mutual Aid Agreement – Brazeau County and Clearwater County

Council endorsed the Mutual Aid Agreement – Brazeau County and Clearwater County, which outlines the provision of assistance and emergency resources outside boundaries. Prior to the adoption of the agreement, Clearwater County and Brazeau County did not have a standing Mutual Aid Agreement.

Clearwater County Participation in Regional Governance Study

Council authorized the participation of Clearwater County in the Town of Rocky Mountain House’s Regional Governance Structuring Study and appointed Reeve Cammie Laird and Deputy Reeve John Vandermeer to the Regional Governance Structuring Study Joint Steering Committee. Council had previously tabled the agenda item during its regular meeting on September 22, 2020, pending further discussion with the Minister of Municipal Affairs and the Village of Caroline.

Councillor Reports

Council nominated Councillor Michelle Swanson as a candidate for the position of District 2 – Central Representative on the Rural Municipalities of Alberta (RMA) Board of Directors in the event the position becomes vacant. Council moved to request that the Town of Rocky Mountain House-Clearwater County Intermunicipal Collaboration Framework and Agreements Negotiating Committee prioritize the review and amendment of the Rocky Mountain House Airport Agreement. Council also moved to negotiate the transfer of the operations and management of the Rocky Mountain House Airport from the Town of Rocky Mountain House to Clearwater County.

Delegation: Clearwater Regional Family and Community Support Services (FCSS)

Council received a presentation from Clearwater Regional Family and Community Support Services (FCSS) regarding the proposed relocation of the FCSS office from the Christenson Sports and Wellness Centre to the Post House building in Rocky Mountain House. Council passed a motion allocating the County’s proportionate share for the renovation costs from contingency.

Delegation: Rocky Mountain House Wildfire Mitigation Strategy

Council received a presentation from Palisade Consulting Ltd. about the Rocky Mountain House Wildfire Mitigation Strategy for information. The strategy aims to provide a guide to implement FireSmart initiatives near the municipality while retaining and/or enhancing the integrity of the forest environment. 

Consideration of First, Second and Third Readings of Bylaw 1101 – David Thompson Recreation Board Bylaw

Council approved first, second and third readings of Bylaw 1101 – David Thompson Recreation Board Bylaw, with amendments, that bring it up to date with recent changes to the recreation funding model and areas. Following recent revisions to the recreation model, all areas of Clearwater County fall under the mandate of a recreation board with defined area boundaries.

Ferrier Community Association Request for Recreational Funding

Council approved the Ferrier Community Association’s request for $14,792.60 in recreational funding from the North Saskatchewan Recreation Board 2020 funding stream to be used for maintenance work to the existing arena, construction of a storage shed for recreation equipment and the purchase of a Zamboni for ice maintenance.

2020 Capital Budget Adjustment – CRFRS Unit 201

Council accepted the 2020 Capital Budget update for Clearwater Regional Fire Rescue Services Unit 201 as information and defeated a motion to proceed with the proposed purchase due to budgetary concerns. Council directed Administration to present an option within the amount allocated in the 2020 Capital Budget for the replacement of Unit 201, which will be operated out of Condor Station 20.

Council Remuneration Policy COUNCIL-001

Council approved the Council Remuneration Policy COUNCIL-001, with amendments, which sets Council remuneration at the 50thpercentile for survey comparisons among similar municipalities. Council also dissolved the Council Compensation Committee, effective October 13, 2020.

Public Member Remuneration Policy COUNCIL-002

Council approved Public Member Remuneration Policy COUNCIL-002, which sets the remuneration procedures for public members of boards or committees.

2020 Council Retreat Agenda

Council approved the agenda for the 2020 Council Retreat, which includes discussion of recent organizational restructuring, staffing policies, the roles of Council/Administration and teambuilding.

Delegation: Rocky Medical Clinic 

Council received a presentation from Rocky Medical Clinic about a proposal for amendments to the current property lease terms and the transfer of repairs and maintenance costs for a term of ten years. 

Delegation: Âsokêwin Friendship Centre

Council received a presentation from Âsokêwin Friendship Centre about the annual Cultural Showcase Eventcelebrating the diversity of culture, heritage and community vitality in the region. This year’s event is scheduled for Saturday, October 3, 2020Council approved a request to fund a third of the event up to $5,000 from the event funding portion of the Agriculture and Community Services budget. Council also approved the attendance of Council members at the Cultural Showcase Event.

Consideration of First, Second and Third Readings of Bylaw 1099 and 1100 - Recreation Boards and Areas 

Council approved first, second and third readings of Bylaw 1099which establishes the North Saskatchewan Recreation Board and Recreation Area and Bylaw 1100, which establishes the Raven Recreation Board and Recreation Area. Advertisements for board members will be placed in local newspapers, the County’s website and social media platforms.  

Letter of Support: Prioritization of Rural Connectivity Across Canada 

Council directed Administration to send a letter to Prime Minister Justin Trudeau, urging the federal government to prioritize rural high-speed Internet connectivity across Canada with a reference to Clearwater County’s broadband project. Council also directed Administration to draft a letter indicating its support for investment in broadband infrastructure and to extend an invitation to MP Gerald Soroka to attend a Council meeting to discuss broadband Internet service. 

Council Retreat Planning 

Council scheduled a Council Retreat for November 13, 2020 at a location within the County and directed Administration to draft policy for future Council Retreats to be presented to Council for reviewThe management tool is designed to help elected officials step back from their day-to-day demands and activities for an extended period of concentrated discussion, dialogue and strategic thinking.  

Proposed Amendments to Staffing Policy HR-1003 and Procedure 

Council reviewed proposed amendments to Staffing Policy HR-1003 and directed Administration to add the item to the Council Retreat agenda for further discussion. 

Clearwater County Participation in Regional Governance Study 

Council tabled a motion to authorize Clearwater County’s participation in the Town of Rocky Mountain House's Regional Governance Structuring Study until the next regular Council meeting, allowing Council to consider the results of upcoming discussions with the Minister of Municipal Affairs. Participation in the study will require Council and Administration to meet with a consultant to review and analyze service operations, budgets and finances. 

CAO Report 

Council authorized the attendance of Councillor John Vandermeer at Caroline High School’s annual award ceremony on Friday, October 2, 2020 to present Clearwater County’s post-secondary scholarship certificate and award to the selected recipient. 

Application for Grant Funding 

Council directed Administration to apply for the Government of Alberta’s Municipal Stimulus Program to receive funding for projects in LeslievilleNordegg, Condor and Burnstick Lake.

Delegation: Royal Canadian Mounted Police

Council received RCMP Detachment updates from Rocky Mountain House, Sundre and Rimbey that highlighted ongoing efforts to enhance traffic safety, reduce drug trafficking, reduce property crimes, identify prolific offenders and strengthen trust with communities. Council also received a report from CPO Sergeant Terri Miller about activity during the Labour Day weekend.

Delegation: Request for Property Tax Refund

Council received a presentation from a property owner requesting a refund for a portion of non-residential property tax paid for years 2018 and 2019. Council moved to refund $2,645.56 for the 2018 and 2019 property taxes paid on roll number 3808071001 due to the identification of errors during a re-evaluation of previous assessments.

Second Quarter 2020 Financial Report

Council received the Second Quarter 2020 Financial Report, which provided updated information on tax collection, revenues from user fees and the sales of goods, and department budgets. While operating revenues and expenses are in line with estimated projections, capital expenditures are significantly down due to weather conditions, which have delayed road projects and bridge rehabilitation work.

2021 Municipal Election Planning

Council received a report on preparation for the 2021 Municipal Election, which is scheduled for October 18, 2021. Council directed Administration to proceed with historical voting locations, with the removal of voting stations in Faraway and Butte due to low turnout in previous elections. Council authorized advanced votes in the Town of Rocky Mountain House and the Village of Caroline and approved the authorization of two deputy returning officers to attend the residence of electors requiring assistance at home in order to vote. Council also directed Administration to prepare a bylaw authorizing the Returning Officer to create a List of Electors and requested that Administration provide further information about special ballots.

CAO Report

Council authorized members to participate in online orientation sessions about Family and Community Support Services (FCSS), hosted by the Ministry of Community and Social Services. Council also authorized members to attend the re-opening of the Credit Union Co-Op Aquatic Centre on September 10, 2020 to mark the completion of energy efficient improvements to the facility.

Councillor Reports

Council directed Administration to conduct exit interviews with volunteers who have resigned from positions on committees to provide insight into the experience of volunteers and identify opportunities to improve practices.

Public Hearing – Bylaw 1092/20, Application No. 09/19 to Amend the Land Use Bylaw

Council conducted a public hearing prior to considering the granting of second and third readings to Bylaw 1092/20, which would re-designate +/- 40 acres from the Agriculture District ‘A’ to the Recreational Facility District ‘RF’ (Plan 922 1292, Block 2). The applicant is seeking to proceed with the construction and operation of a 260 site un-serviced campground.

Consideration of Second and Third Readings of Bylaw 1092/20, Application No. 09/19 to Amend the Land Use Bylaw

Council declined to pass second reading of Bylaw 1092/20, which re-designates +/- 40 acres from the Agriculture District ‘A’ to the Recreational Facility District ‘RF’ (Plan 922 1292, Block 2) due to the risks of flooding, the lack of an additional egress and disruption to local residents.

Consideration of First, Second and Third Readings of Bylaw 1098/20 and Development Permit Fees Policy

Council passed first, second and third readings of the Subdivision and Development Appeal Board (SDAB) Bylaw 1098/20, which revises the procedures of the SDAB to increase the member terms from one to three years and reduce the number of alternate SDAB members at large – from four alternate members (two Councillors and two citizens-at-large) to one alternate Councillor and one alternate citizen-at-large.

Development Permit Fees Policy

Council amended Schedule A of the Development Permit Fees Policy by increasing the "Development Permit Appeal” and Subdivision Permit Appeal” fees to $400.00 and adding a "Stop Order Appeal Fee” of $800 to offset a larger portion of the operational costs of SDAB appeal hearings.

Awarding of Grader Beat Contract – Beat 504

Council awarded a five-year contract (with the option to extend the contract for one year, not exceeding a three-year extension) to maintain Grader Beat 504 to D. Williams Contracting at a rate of $90.00 per hour. Beat 504 is a 169-kilometre beat, located south of Rocky Mountain House. The successful bid was the second lowest-priced, while the lowest submitted bid was incomplete as per the tender requirements and instructions.

Proposed Core Backbone Broadband Project Plan 2020-2025

Council approved the Core Backbone Broadband Project Plan 2020-2025 with amendments to the project timeline. The order of implementation for project stages 3 through 6 are to be based on the results of grant applications and further direction from Council. Council also canceled the Requests for Proposals for broadband connectivity in Nordegg and for access service from the Condor Public Services Building, each of which did not receive submissions that met proposal criteria. Council also directed Administration to explore temporary solutions for Internet connectivity in Nordegg.

Delegation: Community Futures Central Alberta

Council received a presentation from Community Futures Central Alberta about the organization’s purpose, mission, activities and programs to support small business development and rural economic diversification in the area.

Letter of Support to Rural Municipalities of Alberta (RMA)

Council directed Administration to send a letter of support to the Rural Municipalities of Alberta (RMA) to continue its lobbying efforts to Alberta Municipal Affairs to develop a task force and to continue to offer solutions for the assessment model review.

Request for Decision: Town of Rocky Mountain House Request for Proposal – Regional Governance Structuring Study

Council reviewed the Town of Rocky Mountain House Draft Request for Proposal – Regional Governance Structuring Study and directed Administration to send a letter to the Town of Rocky Mountain House with Council’s comments about the draft request for proposal.

Letter to Minister of Municipal Affairs

Council directed Administration to send a letter requesting a response from the Minister of Municipal Affairs regarding Clearwater County’s position on the Alberta Community Partnership (ACP) grant funding awarding to the Town of Rocky Mountain House for a regional governance structuring study.

Delegation – Rural Municipalities of Alberta

Council received a presentation from the Rural Municipalities of Alberta (RMA) regarding the Government of Alberta’s proposed changes to the assessment model for oil and gas properties. The presentation outlined four scenarios that have been presented for consideration, each of which would result in significant potential reductions to assessment values. Council passed a motion to place an advertisement in local newspapers to express their opposition to the proposed changes. Council also directed Administration to prepare a joint letter to the Minister of Municipal Affairs with the Town of Rocky Mountain House, the Village of Caroline and the Summer Village of Burnstick Lake outlining their position on the proposed changes.

Delegation – Ferrier Community Association

Council received a presentation from the Ferrier Community Association on the proposed changes to the association’s capital project that includes a new community hall. Council defeated a motion to grant $50,000 toward the cost of construction and instructed Administration to draft a policy with respect to capital funding for community organizations.

Delegation – TC Energy

Council received a presentation from TC Energy via electronic communications about the proposed NOVA Gas Transmission Ltd.’s (NGTL) West Path Delivery 2022 project, which includes construction through the County. The project will supply natural gas produced in Western Canada in response to growing demand.

Project Informational Signage

Council passed a motion directing Administration to prepare a draft policy for Capital Budget Signage to be presented for Council’s consideration. The policy is intended to provide Administration with clear guidelines for placing informational signage at capital projects, which is designed to bring awareness to ratepayers of ongoing projects constructed within the County.

Request for Funding – Caroline and Area Seniors Housing Needs Assessment

Council directed Administration to consult with Rocky Senior Housing Council, Family and Community Support Services (FCSS) and the Village of Caroline to explore funding options for a seniors housing needs assessment and draft terms of reference for a potential agreement.

Communications and Public Engagement Plan for the Proposed Core Backbone Broadband Project 2020-2025

Council received a presentation on the Communications and Public Engagement Plan for the Core Backbone Broadband Project for information. Council directed Administration to provide additional information about the economic implications for Internet Service Providers (ISPs), the sequence of project stages, the potential for grant funding to expedite the project timeline and the practical impact on residents and businesses.

Western [Alberta] Economic Corridor

Council received the Alberta Economic Corridor Memorandum of Understanding and Letter of Intent, as submitted by Brazeau County, for information and directed Administration to contact Brazeau County for further information regarding the proposal. 

Council Appointments to the Rocky Clearwater Physician Recruitment and Retention Society

Council appointed Councillor Cammie Laird as a member and Councillor Daryl Lougheed as an alternate to the Rocky Clearwater Physician Recruitment and Retention Society, effective July 28 to October 27, 2020.

Submission for Alberta Infrastructure Planning Engagement Survey

Council directed Administration to submit a response to the Infrastructure Planning Engagement Survey on how the Government of Alberta plans and prioritizes Alberta’s infrastructure investments. Council also directed Administration to make amendments to the submission to reflect concerns about the centralization of infrastructure funding along the Highway 2 corridor.

CAO Report

Council directed Administration to amend the proposed letter to the MLA of Rimbey-Rocky Mountain House-Sundre Jason Nixon to further express concerns about potential changes to the assessment model for oil and gas properties. Council also directed Administration to draft a letter to the provincial government regarding the significant increase in visitors and the collection of waste on provincial highways.

Delegation – Bunch Welding Ltd.

Council received a presentation from Bunch Welding Ltd. that included an analysis of the oil and gas industry’s capital expenditures and energy services in Alberta, an industry market forecast and the potential implications and opportunities for the County.

Delegation – Rocky Clearwater Physician Recruitment & Retention Society

Council received a presentation from the Rocky Clearwater Physician Recruitment & Retention Society regarding the Society’s work over the past year, current recruitment efforts and its transition to a Sub-Committee of the Rocky Mountain House and District Chamber of Commerce.

Delegation – Brazeau County and Global Public Affairs

Council received a presentation from Brazeau County and Global Public Affairs regarding the Western Economic Corridor Initiative, which seeks to highlight the significance of corridors to government policy and economic activity. Council was asked to consider a non-binding Memorandum of Understanding stating their intention to participate.

Rescinding of Dust Stabilization in Subdivisions Policy

Council rescinded the ‘Dust Stabilization in Subdivisions’ policy (1990), which has been functionally replaced with the ‘Dust Suppression’ policy (2019). The previous policy cited the use of asphalt emulsion SS1 and Ligno-Sulphonate, which is no longer used by the County for dust suppression. These products have been replaced with other products such as SB90 and Magnesium/Calcium Chloride.

Nordegg Community Association Funding Request for Waste and Recycling Bins

Council denied a request for additional funding to the Nordegg Community Association for the provision of waste and recycling bins in the Hamlet of Nordegg. Concerns included the increased cost to the municipality for providing solid waste collection and disposal services to a growing number of non-residents that are random camping on public land, which should be the responsibility of the provincial government. Council expressed interest in including these concerns in ongoing advocacy efforts with the provincial government.

CAO Report

Council received an update from the Chief Administrative Officer, including follow up on Council’s Economic Recovery Workshop, the status of the Alberta Infrastructure Act and the development of a Clearwater Regional Fire and Rescue Services Fire Master Plan. Council appointed Reeve Timothy Hoven and all councillors to the Fire Service Master Plan stakeholder interviews.

Delegation – Wade Colwell, Alberta Agriculture and Forestry

Council received a presentation from Alberta Agriculture and Forestry representative regarding community input on proposed FireSmart plans and strategies for wildfire mitigation efforts in the River Road Area.

Highway Patrol Report/May Long Weekend Task Force Report

Council received a presentation on the results of the 2020 Year to Date Highway Patrol Report and the May Long Weekend Task Force Report.

Âsokêwin Friendship Centre’s National Indigenous People’s Day Event

Council authorized the allocation of $2,500 from the Agriculture and Community Services 2020 operating budget towards the Âsokêwin Friendship Centre’s National Indigenous People’s Day event on June 21, 2020, in addition to the use of the County Sasquatch vehicle and Council attendance.

Capital Equipment Budget Reallocation to Operations Budget

Council approved reallocating $602,700 from the Agriculture and Community Services capital equipment budget, of which $576,700 will be transferred to contingency and $26,000 to the operations budget for the rental of two tractors. The cancellation of a manufacturer’s trade-in program created a shortage of equipment, resulting in a need for the County to rent additional tractors to maintain current service levels.

Nordegg Manufactured Home Subdivision – Lot Purchase Prices

Council approved the lot purchase prices of 30 fully serviced manufactured home parcels in the Nordegg Manufactured Home Subdivision and a 5% discount if sales are concluded by December 31, 2020.

Correspondence to Minister of Municipal Affairs Regarding Regionalization

Council directed Administration to send a letter to the Minister of Municipal Affairs Kaycee Madu, the Minister of Environment and Parks Jason Nixon and Premier Jason Kenney outlining Council’s opposition and concerns regarding the regionalization of local governments.

Delegation - West Central Alberta Justice Committee

Council received a presentation from West Central Justice Committee representatives, a nonprofit volunteer organization, established in 2004 and sanctioned by the Solicitor General in 2006, that works with victims and offenders through restorative justice.

Delegation – Friends of the Corridor Schools

Council received a presentation from Friends of the Corridor Schools (FCS) Chair to thank Council for their support and provide an update on community fundraising efforts for Wild Rose School Division's (WRSD) capital projects for new schools in Leslieville and Condor. 

Leslieville Public Service Building

Council authorized Administration to enter into contract negotiations with Ledcor Construction Ltd. for a three (3) bay Public Services Building, which will also be home to the new Leslieville Fire Station #10. Council directed Administration to find cost efficiencies in the floor plan stage, such as kitchen and fixture components. To read the full news release visit the County’s website.

2019 Audited Financial Statements and Auditors’ Report

Council heard the independent auditor’s report presented by Metrix Group, LLP, noting that the County remains in a good financial position with below average debt and moderate/comparable spending to other municipalities of similar size. The auditor also noted that there were no control deficiencies, unusual accounting policies or material uncorrected misstatements. Council approved the 2019 financial statements as presented. 

Request for Speed Limit Reduction

Council received a presentation for information regarding a request from Riverview Campground owners to reduce the speed limit on Range Road 7-3A (River Road) from 80 km/hr to 50 km/hr.

Central Alberta Regional Assessment Review Board Bylaw

Council granted third reading of Bylaw 1096/20 which would repeal the County’s previous Bylaw 1043/18, with the purpose of establishing the Central Alberta Regional Assessment Review Board (RARB) to exercise the functions of a Local Assessment Review Board (LARB) and the functions of a Composite Assessment Review Board (CARB) under the provisions of the Municipal Government Act in respect of assessment complaints made by their respective taxpayers of a Partner Municipality.

Support for Private Member’s Bill C-221

Council declined to endorse a letter of support for Private Member’s Bill C-221, which proposes that the federal government provide tax incentives to oil and gas producers for the decommissioning of inactive wells, as municipalities are experiencing challenges with the collection of property taxes from the oil and gas industry. 

Property Tax Reduction Request

Council defeated a motion to consider property tax reductions for non-residential properties owned or operated by oil and gas companies for 2020 as the County encourages taxpayers to utilize the tax installment payment plan (TIPP). To learn more, visit the County’s website.

Broadband Public Engagement Plan

Council approved the draft Broadband Public Engagement Plan with amendments, including increased consultation with neighbouring municipalities, engagement with First Nation communities and the incorporation of infographics into the document.

Delegation - Âsokêwin Friendship Centre

Council received a presentation from Âsokêwin Friendship Centre regarding an update on the Centre's receipt of Family and Community Support Services grant funding.

Weed and Pest Inspectors

Council appointed five weed inspectors as per the Weed Control Act and five pest inspectors as per the Agricultural Pest Act – for seasonal staff positions.

Delegation – Canadian Association of Petroleum Producers (CAPP)

Council received a presentation from CAPP regarding an industry update on current economic conditions, provincial and federal government actions, major projects proceeding such as LNG Canada and Coastal Gas Link, TransMountain Expansion, Keystone XL, and Enbridge Line 3. 

Canadian Heritage River Designation

Council defeated the motion to send a letter of support for the nomination of the remainder of the North Saskatchewan River to be designated a Canadian Heritage River.

Revised Clearwater County Post-Secondary Scholarships Policy

Council approved a revised Post-Secondary Scholarship Policy amended to include the review and selection process of home-schooling applicants to be delegated to the Clearwater County Agricultural Service Board to avoid any perceived conflict of interest.

Municipal Emergency and Regional Emergency Management Bylaws

Council granted second and third reading of Bylaw 1094/20 – Municipal Emergency Management, and Council also granted three readings of Bylaw 1095/20 – Regional Emergency Management.

Surplus Allocation and 2019 Carry Forwards

Council approved allocation of additional surplus funds in the amount of $2,347,256, as included in appendix A attached to the May 26, 2020 meeting minutes with distribution to Wildland Fire Deployment Training Reserve, North Saskatchewan River Park Reserve, Airport Reserve, Tax Rate Stabilization Funds, and Broadband Reserve.

CAO Performance Evaluation

Council accepted the June 2019 - May 2020 Chief Administrative Officer Performance Evaluation.

Negotiating Committee

Council directed County Negotiating Committee representatives to request a Negotiating Committee Meeting by June 15, 2020 to address the Committee’s action items from the May 21, 2020 meeting.

Town of Rocky Mountain House – Clearwater County Airport Agreement

Council directed County Negotiation Committee representatives to negotiate an Airport Agreement with the Town of Rocky Mountain House representatives, as per the November 21st, 2019 Airport Commission motion whereby Airport Commission member Councillor Laird moved "that the Board recommend to each Council that the Airport Agreement be reviewed," and that Council directs County Representatives to request that Airport Stakeholders are consulted on the terms of the agreement. 

Broadband Award of Design Build/Network Operation RFP

Council directed Administration to pursue contract negotiations with the successful proponent for the Design Build/Network Operation Request for Proposal - Broadband Service Delivery Near Ferrier Acres.

Consideration of Second and Third Readings of Bylaw 1083/20 Clearwater County Land Use

Council granted first reading of Bylaw 1083/20 on February 11, 2020. As required by legislation, notice of the May 12 Public hearing was advertised and comments were invited from referral agencies and any landowner who claims to be affected by the proposed bylaw.

Following technical difficulties during the audio only remote public hearing proceedings, Council recessed the public hearing and tabled second and third reading of Bylaw 1083/20 to rescind and replace Land Use Bylaw 714/01 and all associated amendments, until a rescheduled public hearing can take place.

Delegation - Community Homelessness Coalition

Council received a presentation from the Community Homelessness Coalition regarding the need to develop a homeless shelter, transitional and affordable housing in the region.

Wild Rose School Division's Request for Funding

Council directed Administration to send a letter of commitment to provide additional funding to the Wild Rose School Division, up to a maximum of $200,000, for project upgrades to increase functionality within the new Leslieville High School and Condor Elementary School.

Municipal Emergency Management Bylaw 1094/20

Council reviewed, amended and granted first reading of Bylaw 1094/20 - Municipal Emergency Management Bylaw, to bring the bylaw in line with the new Local Authorities Emergency Management Regulation (LEMR), and as well to clean up the bylaw to cover only its intended purpose, which is to establish a municipal emergency advisory committee and municipal emergency management agency, as prescribed in the Alberta Emergency Management Act and LEMR.

Clearwater Regional Fire Rescue Services 2020 Operating and Capital Budget Amendments

Council approved 2020 budget adjustments to reflect the new allocation proportions for operating and capital costs as outlined in Schedule "A” of the 2020 Intermunicipal Regional Fires Rescue Services Agreement.

Town of Rocky Mountain House Eco Centre Project Proposal

Council reviewed the Town of Rocky Mountain House’s ‘Eco Centre Design and Development Project Proposal’ based on the Town’s ‘Waste Reduction Strategy’ study completed by Sonnevera International Corporation, which recommends transforming the Rocky Transfer Station into a diversion focused Eco Centre.

Town of Rocky Mountain House - Clearwater County Negotiating Committee Appointments

Council appointed Reeve Hoven, Councillors Vandermeer and Laing, Councillor Duncan as alternate, and the CAO as Clearwater County Negotiating Team representatives to the Town of Rocky Mountain House - Clearwater County Negotiating Committee, effective May 12, 2020, until negotiation of agreements for solid waste services and revenue sharing and, the Intermunicipal Collaboration Framework are complete, or April 1, 2021, whichever occurs first.

Municipal Entrance Welcome Signs

Council approved a final design concept, Option "I”, for development and installation of seven municipal entrance welcome signs on the provincial highways into Clearwater County. 

Support for Private Member's Bill C-221, The Environmental Restoration Incentive Act

Council requested more information from Rural Municipalities of Alberta (RMA) on the Private Member's Bill C-221.

Property Tax Rate Bylaw 1093/20

Council approved the 2020 Tax Rate Bylaw with a 0% municipal tax rate increase following a discussion on COVID-19 impacts and extension of the first penalty date from September 15 to November 6, 2020. To read the full news release, click here.

Alberta Community Partnership Municipal Restructuring Study Stream Grant

Council directed Administration to send a joint letter with the Village of Caroline to Municipal Affairs requesting a status update on ‘Alberta Community Partnership Municipal Restructuring Study Stream Grant’ for Village of Caroline – Clearwater County Amalgamation Study & Action Plan.

Draft Tax Rate Bylaw

Council reviewed, amended and granted first reading to Bylaw 1093/20, 2020 Tax Rate Bylaw, second and third reading will be brought back at the next Council meeting.

Direction on Broadband Priority Projects 

Council directed Administration to develop a Broadband Project Public Engagement Plan for Council's consideration. Council directed Administration to bring additional core internet backbone projects to Council for consideration. Council directed Administration to draft a Request for Proposal for access service from the Condor Public Services Building to enhance internet service in the Condor area.

Clearwater Regional Fire Rescue Services (CRFRS) Obsolete Policy Clean-Up

Council lifted from the table the Clearwater Regional Fire Rescue Services (CRFRS) Obsolete Policy Clean-Up Review, tabled September 24, 2019, and bulk rescinded 18 CRFRS Clearwater County Council approved policies.

DRAFT Fire Rescue Services and Fire Control Bylaw

Council granted three readings for Clearwater County's municipal Fire Rescue Services and Fire Control Bylaw 1069/19. 

Clearwater County Post-Secondary Scholarship for Home School Students

Council directed Administration to bring back a revised Post-Secondary Scholarship Policy at a future meeting to allow the Agricultural Service Board to present the Home School Scholarship on an annual basis.

Request for Support - David Thompson Play School Relocation 

Council granted the Condor Playschool $10,000 to fund the relocation of the Condor Playschoool to the Condor Community Hall property and donate up to $2,000 in gravel/clay including delivery for school site preparation to be funded from contingency.

West Country Random Camping Access Management

Council directed Administration to send a letter to the Minister of Alberta Environment and Parks regarding residents' concerns with West Country access during the COVID-19 pandemic and, local campground operators' concerns with the impact of the fire ban on campground operations.

Consideration of First Readings - Bylaw 1092/20 for Application No. 09/19 to Amend the Land Use Bylaw

Council granted first reading to redesignate +/-40 acres on NW 03-37-06 W5M containing 80.31 acres of land from the Agriculture District "A” to the Recreational Facility District "RF” for the construction and operation of a 300-site campground; and directed Administration to proceed to public hearing proceeding.

Town of Rocky Mountain House Lagoon Report

Council received the Town of Rocky Mountain House Lagoon Summary Report, dated March 2020.

Clearwater County-Village of Caroline CRFRS Quality Management Plan

Council endorsed the draft Clearwater County & Village of Caroline CRFRS Quality Management Plan as amended and authorizes the CAO to sign and submit to Safety Codes Council.

Remote Council Meetings

Council approved electronic submissions from any public member(s) who are entitled to make submissions at a public meeting, in accordance with recent changes to the Municipal Government Act (MGA) Meeting Procedures (COVID-19 Suppression) Regulation, if the meeting were being held in person before and during the meeting, by email, phone-in or both.

Strategic Broadband Project Planning

Council will consider discussing the potential broadband projects at the Strategic Planning Committee meeting on April 20, 2020.

Direction for 2020 Tax Rate Bylaw

Council directed Administration to draft the 2020 Tax Rate Bylaw 1093/20 to be brought to a future Council meeting.

Consideration of Second and Third Readings - Bylaw 1076/20 Application No. 01/20 to Amend the Land Use Bylaw

Following public hearing proceedings, Council grant second and third reading to Bylaw 1076/20 for an application by Clearwater County to redesignate 11.1 ha (27.4 acres) to Lot 1, Block 6, Plan 8122203, located to the east of Highway 761 along Railway avenue within the Hamlet of Leslieville, from the Manufactured Home Park District "MHP”/Hamlet Residential District "HR” to the Institutional District "P”.

Sturgeon County Requests Resources for 2020 Federation of Canadian Municipalities (FCM) Conference Event

Council discussed a request from Sturgeon County to assist with planning or funding the FCM Conference Event, Council will consider the request during 2021 budget deliberations (tentatively scheduled December 2020).

Clearwater County Post-Secondary Scholarship Policy

Council approved as amended the new Clearwater County Post-Secondary Scholarship Policy to allow home schooled students eligibility for post-secondary scholarship.

Support for David Thompson Playschool’s Relocation

Council motioned in support of the David Thompson Playschool’s Relocation; and, directed Administration to conduct further consultation on project scope, plans, and options for relocation of the Playschool.

Delegation – Clearwater County Taxpayers' Association

Council received Clearwater County Taxpayers' Association's presentation regarding the proposed Leslieville Public Services Building project for information. 

Appointment of Agriculture Service Board Chair

Council appointed Aaron Terpsma as Chairperson of the Clearwater County Agricultural Service Board (ASB), effective November 22, 2019, until such time as a new Chairperson is elected by the ASB. 

Alberta Parks System Changes

Council received an update on Alberta Parks restructuring plans for information which entails focus on "renowned signature destinations" and examining opportunities for other groups to operate smaller parks and day-use areas. 

Council directed Administration to send a letter to Alberta Environment and Parks requesting public engagement consultation on the proposed changes to Alberta Parks. 

Grader Beat Contract Tender Award

Council approved awarding the Grader Beat 507 contract to Jomad Industries Ltd. 

Leslieville Lands – Conceptual Site and Building Request for Proposal

Council approved as amended Project Plan #2 to include grading of phase 1 and 2 with construction of access road and drainage and exclude the internal access road and force main.

Draft Strategic Communications Plan

Council approved as amended the draft Strategic Communications Plan; and, directed Administration to provide a Communications Update to Council on an annual basis.

Intermunicipal Collaboration Framework (ICF)

Council directed Administration send a letter to the Town of Rocky Mountain House requesting that the Town sign a revised ICF agreement prior to legislated deadline of April 1.

Draft Intermunicipal Regional Fire Rescue Services Agreement

Council approved Clearwater County entering into the Town of Rocky Mountain House, Village of Caroline, and Clearwater County Intermunicipal Regional Fire Rescue Services Agreement, for a five-year term effective March 23, 2020; and, authorized execution by signature of Reeve and CAO.

In addition, Council rescinded Bylaw 1028, the Regional Fire Rescue Services Advisory Committee.

Rocky Mountain Regional Solid Waste Authority Agreement

Council approved to extend the deadline for completion of a new Rocky Mountain Regional Solid Waste Authority agreement with the Town of Rocky Mountain House and Village of Caroline to June 30, 2020.

Banff National Park Bison Reintroduction Project Delegation

Delegation from Parks Canada presented an update on the 2017-2022 Banff National Park Bison Reintroduction Project; to date the bison have successfully adapted to the wild, in 2022 an evaluation will take place against project targets to determine if longer-term bison restoration is feasible.

Marston Road Construction Request

Council approved an application to upgrade 820 meters on Range Road 5-0, north of Township Road 39-1 to the south boundary of NW 07 39 04 W5M, at the applicant's sole expense, with the County to assume maintenance of the described road upon completion and compliance with Clearwater County road Design Standards policy.

Connect to Innovate (CTI) Grant Update

Council received an update regarding the CTI grand funding and motioned to support the Request for Proposal to construct and operate a fibre back bone system from a point of presence in the Town of Rocky Mountain House west to the Ferrier Area.

Council directed Administration to schedule a Strategic Planning Committee Meeting with the Broadband Technologist to identify additional project priorities for 2020 to further expand connectivity within Clearwater County and plan for public engagement.

Council directed Administration to develop a Request for Proposal to enhance broadband connectivity in Nordegg. 

2019 Clearwater County Highway Patrol Annual Report

Council received a presentation regarding Clearwater County's Community Peace Officer (CPO) 2019 annual report and its 2020 strategic plan. The CPO team ensures the protection of infrastructure and public safety in the County through safety checks; joint enforcement partnerships, coordinating educational sessions; and, meeting the requirements of County traffic safety plan through enforcement and education.

2019 Clearwater County Assessment Report

Council received a presentation regarding Clearwater County’s 2019 overall assessment decrease of 0.35%.

2020 Federation of Canadian Municipalities Conference Event Request

Council directed Administration to bring back more information for Council’s consideration at a future Council meeting regarding Sturgeon County’s request for assistance with planning or funding an event at the 2020 Federation of Canadian Municipalities Conference with intent to reframe Canada’s perspective towards Alberta. 

Renewal of Membership in Parkland Community Planning Services (PCPS) – Bylaw 1086/20 Updates Master Agreement

Council granted three readings to Bylaw 1086/20 for the adoption of the updated Master Agreement between Clearwater County and other municipalities for the establishment of an intermunicipal planning agency, known as Parkland Community Planning Services and approved the accompanying Planning Services Agreement, for a term effective April 1, 2020 to March 31, 2023. 

Subdivision Development Appeal Board (SDAB) Alternate Member-at-Large Position

Council appointed Lee Forster as alternate member-at-large to the SDAB for the term effective March 10 to October 31, 2020.

Correspondence from Town of Rocky Mountain -'Suggestion For A Single Amalgamation Study'

Council directed Administration to draft a letter that Council does not agree with the Town of Rocky Mountain House’s proposal to apply for full regional amalgamation study funding as outlined in their letter of February 18, 2020 and at this time, Clearwater County wishes only to proceed with a study for Clearwater County and Village of Caroline amalgamation due to the Village of Caroline’s expressed financial sustainability concerns.

Solicitor General: Enhanced 1 and 2 Digit Highway Pilot Program Proposal

Council endorses Clearwater County's invitation to be one of two municipalities to participate in the Alberta Justice and Solicitor General's Enhanced 1 & 2 Digit Highway Pilot Program.

Bylaw 1091/20: Special Tax on the Crimson Lake Cottage Subdivision

Council granted of first, second, and third reading of Bylaw 1091/20, known as the Special Tax on The Crimson Lake Cottage Subdivision.  This tax covers the cost of dust suppression in the area.

Bylaw 1090/20: Improvement District No. 9 & Clearwater County

Intermunicipal Collaboration Framework  Council granted first, second, and third reading of Bylaw 1090/20 to adopt the Improvement District No. 9 and Clearwater County Intermunicipal Collaboration Framework.

Bylaw 1077/20: Red Deer County & Clearwater County Intermunicipal Collaboration Framework Approval & Intermunicipal Development Plan Exemption

Council granted first, second, and third reading of Bylaw 1077/20 to adopt the Red Deer County and Clearwater County Intermunicipal Collaboration Framework and agreed, as per section 631(2) of the Municipal Government Act, that an Intermunicipal Development Plan is not required between Clearwater County and Red Deer County.

Draft Revisions to Policy HR-1009 'Employee Recognition'

Council amended and approved Policy HR-1009 'Employee Recognition.’ 

RiskPro 2020 Workshop

Council approved Councillors’ attendance at the RMA RiskPro 2020 workshop in Calgary on April 30-May 1, or Edmonton on May 6-7, 2020. 

Wild Rose School Division

Council approved Councillors’ attendance to the Wild Rose School Division (WRSD) Board of Trustees’ Governance and Priorities Committee Policy Board Meeting on April 6, 2020. 

Alberta Urban Municipalities Association (AUMA)

Council approved Deputy Reeve Swanson and Councillor Vandermeer’s attendance to the Alberta Urban Municipalities Association (AUMA) Municipal Leaders’ Caucus on March 16-18, 2020. 

Blue Mountain Power Co-op AGM

Council approved two Councillors’ attendance at the Blue Mountain Power Co-op Annual General Meeting on April 22, 2020.

Land Acquisition

Council authorized the conditional purchase of Lot 7, Block 3, Plan 6967ET in the amount $274,000; and, expenditure of an additional $9,000 for appraisal, legal fees, and environmental assessment costs for a total of $283,000 funded from Agricultural Services reserve.

Rocky Mountain House Kin Clubs (Kinsmen and Kinettes)

Council provided Kinsmen and Kinettes with a Certificate of Recognition in appreciation of their dedication to community services and, in celebration of their 100 Anniversary on Kin Canada Day (February 20, 2020) and Kin Canada Week (February 16-22, 2020).

Enterprise Resource Planning (ERP) System Review

Council reviewed Clearwater County’s Business Needs Assessment and ERP Feasibility Report; and directed Administration to proceed with Request for Proposal (RFP) to improve internal efficiencies by replacing the current ERP system.

Clearwater County Land Use Bylaw Update 

Council granted first reading to Bylaw 1083/20, updating Council’s Land Use Bylaw 714/01; and directed Administration to proceed to Public Hearing process. Click here to see the draft bylaw.

Bylaw 1076/20 - Land Use Amendment 

Council granted first reading to an application to redesignate 11.1 ha (27.4 acres) of land from the Manufactured Home Park District "MHP” / Hamlet Residential District "HR” to the Institutional District "P” to construct a public building to house the "Leslieville Public Services Facility” on the subject land; and directed Administration to proceed to Public Hearing process. 

Improvement District No. 12 & Clearwater County ICF

Council granted three readings of Bylaw 1084/20 to adopt the Improvement District No. 12 and Clearwater County Intermunicipal Collaboration Framework. 

Yellowhead County & Clearwater County ICF

Council granted three readings of Bylaw 1087/20 to adopt the Yellowhead County and Clearwater County Intermunicipal Collaboration Framework.

2020 Alberta Community Partnership Grant

Council endorsed Clearwater County’s 2020 Alberta Community Partnership application, in partnership with the Village of Caroline, for a Municipal Restructuring - Restructuring Study Stream Grant. Click here to read the news release.

Clearwater County – Town of Rocky Mountain House ICF

Council authorized the Reeve to sign a letter to the Town of Rocky Mountain House Mayor requesting that the Town consider finalizing and adopting the draft Town of Rocky Mountain House – Clearwater County Intermunicipal Collaboration Framework (ICF) prior to the March 31, 2020 ICF Deadline.

Leslieville Lands Conceptual Site Plan

Council directed Administration to amend the Leslieville Lands Conceptual Site & Contour Plan to include a phased grading plan. Council directed Administration to proceed with a Tender for Leslieville Lands site grading for Phase one (Leslieville Public Services Building) and Phase two (Fire Training). Council directed Administration to set a date for a public open house to provide the community an update on the project and gather input regarding Leslieville Public Services Building and Leslieville Lands Conceptual Plan, and to advertise the open house in the local newspapers, Facebook, and the County website (open house meeting to be held in the coming weeks and prior to Council’s regular meeting on March 10, 2020).

Land Acquisition 

Council authorized Administration to enter into land negotiations.

Intermunicipal Regional Fire Rescue Services Agreement

Council reviewed in detail a draft Intermunicipal Regional Fire Rescue Services Agreement. Following that review, Council approved extending the termination date of the current Intermunicipal Regional Fire Rescue Services Agreement to March 30, 2020 and directed the County’s mediation team to present concerns with the draft agreement to the Mediation Committee for discussion at their next meeting scheduled for February 14, 2020. 

Council approved a further extension of the termination date of the current Intermunicipal Regional Fire Rescue Services Agreement from January 31, 2020, to March 30, 2020.

Council directed the County mediation team to present Council’s concerns with the Draft Intermunicipal Regional Fire Rescue Services Agreement to the Mediation Committee for discussion at the February 14, 2020 Mediation meeting.

Clearwater County – Mountain View County ICF & IDP Exemption

Council granted first, second, and third reading of Bylaw 1085/20 to adopt the Mountain View County and Clearwater County Intermunicipal Collaboration Framework and agreed, as per section 631(2) of the Municipal Government Act, that an Intermunicipal Development Plan is not required between Clearwater County and Mountain View County.

Rocky Mountain House (CYRM) Airport Commission Council Appointment

Council appointed Councillor Cammie Laird to the Rocky Mountain House (CYRM) Airport Commission, effective January 28, 2020 to October 27, 2020 (2020 Organization Meeting).

Telecommunication Antenna System Siting Policy

Council reviewed and adopted the Telecommunication Antenna Siting Policy with amendment to reflect no fee is required for the County to process a request for concurrence for an Antenna System siting proposal.  

Road Closure Application

Council approved closing a portion of Road Plan 4462JY (old Crimson Lake Road) and a portion of Road Plan 832 3055, adjacent to the south property boundary of NE 05-40-07-W5M, as the road plan is no longer required for public travel.

Bylaw 1066/19 Land Use Bylaw Amendment

Council granted second and third reading to Bylaw 1066/19 to redesignate 3.5 acres of land on Lot 6, Block 1, Plan 102 2159 located at the intersection of Highway 591 and Boundary Blvd (approx. 23km west of the Village of Caroline) from the Country Residence District "CR" to the Recreation Facility District "RF” for development and operation of a rental cabin facility.

Public Hearing – Consideration of Second and Third Reading for Bylaw 1073/19

Following public hearing proceedings, Council granted second and third reading to Bylaw 1073/19 to redesignate 4.40 acres from the Country Residence Agriculture District "CRA” to the Intensive Agriculture District "IA” and 16.80 acres from the Agriculture District "A” to the Intensive Agriculture District "IA”, to create a 21.20-acre Intensive Agriculture Parcel located on NW 31-38-07 W5M. 

Clearwater County – County of Wetaskiwin No. 10 Intermunicipal Development Plan (IDP) Bylaw 1074/19

Council granted third reading to adopt the Clearwater County - County of Wetaskiwin No. 10 Intermunicipal Development Plan (IDP). A public hearing and second reading took place on November 26, 2019. 

Clearwater County Municipal Development Plan Review

Council approved the terms of reference with amended project timeline for the County's Municipal Development Plan (MDP) as one of Council’s identified strategic priorities.

Clearwater County – County of Wetaskiwin No. 10 Intermunicipal Collaboration Framework (ICF) Bylaw 1075/19

Council granted third reading to adopt the Clearwater County - County of Wetaskiwin No. 10 Intermunicipal Collaboration Framework.

Clearwater County – Lacombe County Intermunicipal Collaboration Framework (ICF) Approval & Exemption

Council adopted Lacombe County and Clearwater County Intermunicipal Collaboration Framework through Bylaw 1089/20. Council motioned to agree, as per section 631(2) of the Municipal Government Act, that an Intermunicipal Development Plan is not required between Clearwater County and Lacombe County.

Clearwater County – Ponoka County Intermunicipal Collaboration Framework & Exemption

Council approved second and third reading of the Ponoka County and Clearwater County Intermunicipal Collaboration Framework dated January 14, 2020 through Bylaw 1088/20. Council motioned to agree, as per section 631(2) of the Municipal Government Act, that an Intermunicipal Development Plan is not required between Clearwater County and Ponoka County.

Candidate Nominations for Federation of Canadian Municipalities (FCM) Committee

Council endorsed Councillor Cammie Laird as District 2 Central Rural Municipalities of Alberta’s candidate for FCM Committee board member application.

Authorizations Leadership Development Course

Council approved Councillors’ attendance at the Leadership Development Course provided by the Rocky Learning Centre, March 5, 6, 26, and 27, 2020.

Land Purchase

Council approved the purchase of lot 1 block 6 plan 8122203, 27.43 acres contained in the SW 25 39 05 W5M in the amount of $350,000 to be funded from 2020 capital budget.

Agreement Extension

Council approved to extend the deadline for completion of a new Rocky Mountain Regional Solid Waste Authority Agreement with the Town of Rocky Mountain House and Village of Caroline to March 31, 2020.

Commitment to Mediation Process

Council approved to support and participate in the mediation process with Town of Rocky Mountain House and Village of Caroline to negotiate in good faith agreements for Clearwater Regional Fire Rescue Services, Rocky Mountain Regional Solid Waste Authority Services and, separate Revenue Sharing agreements with Town of Rocky Mountain House and Village of Caroline; and, supports Village of Caroline's grant application for provincial funding through the Alberta Community Partnership Mediation - Cooperation Process program.