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GOVERNMENT Attending Council Meetings

Attending Council Meetings

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Seven Councillors make up Clearwater County Council. Each member is elected for a four-year term, and the Reeve is elected for a one-year term by Council during the annual Organizational Meeting in October. The current Council began its term on October 16, 2017.
 
Regular Meetings of Council
 
All Council meetings, with a few exceptions, are open to viewing by the general public.
  • Meetings take place in Council Chambers, at the main Administration Building: 4340 - 47 Avenue;
  • Meetings are scheduled the second and fourth Tuesdays of each month at 9:00 a.m., unless otherwise indicated;
  • Meetings are posted on the Events Calendar, and the agenda is available five days prior to meetings.
 
General guidelines for meetings:
 
The following guidelines are in place to ensure a respectful and democratic process is adhered to.
  • Refrain from talking of creating disruptions during presentations and deliberations;
  • Presenters and members of the audience must respect the opinions of all parties;
  • Comments, clapping, or hassling others is not permitted;
  • Applause, or other audible demonstrations of support or opposition is not tolerated;
  • The use of recording devices is restricted to recognized media who have clearance from the Communications Coordinator, or to persons designated to take photographs of presenters. Administration will indicate persons designated to take photographs of presenters prior to the meeting. 
 
How to appear before Council (as a Delegation):
 
  1. You can contact the Department Manager; or
  2. You can contact the office of the Municipal Manager.

Key points to remember when appearing before Council:
 
  1. You must discuss your concerns with the Department Manager or Chief Administrative Officer to assist in preparing your presentation to Council.
  2. You must provide Council with a written submission that explains your concerns.  This will allow Council time to better prepare for questions and have some background on the item being brought forward.

If you are unsure who you should be speaking with, please feel free to contact our office and you will be directed to the correct department.
 
Freedom of Information and Protection of Privacy (FOIP) Statement

While all meetings of Council are open to the public, the section 197 (2) of the MGA allows Council and council committees [to] close all or part of their meetings to the public if a matter to be discussed is within one of the exceptions to disclosure in Division 2 of Part 1 of the Freedom of Information and Protection of Privacy Act.  

Under section 198 of the MGA, the public has a right to be present at council and committee meetings that are conducted in public.

PLEASE NOTE: Given the public nature of council and committee meetings, if an individual writes to a Councillor or Clearwater County staff member, he or she should realize that all correspondence, including personal information, may be disclosed at a public council or committee meeting.  Clearwater County endeavours to protect sensitive personal information disclosed in correspondence to the County (i.e. personal financial circumstances or personal health information etc.), and in these cases a severed record or summary of the information inquiry or complaint could be prepared for use at the council meeting.